University of Bristol A Cappella Society Committee Meeting – Friday 11th December at 5pm
Present:
- Tristan Bradshaw – President
- Hannah Last – Secretary
- Alice Mennell – Quartets
- Karen Lillywhite – Gigs Coordinator
- Matthew Belsey – Publicity
- Iain Hallam – TUBBS A Cappella MD
In Attendance:
- Dan Mailer – Vice President
1. Apologies
– Megan Cote – Librarian
– Lauren Garner-Jackson – Social Sec
– Rafaella Barratt – Suspensions Merger Coordinator
– Hannah Jones – Ensembles Coordinator
– Seb Watts – Treasurer
– Doo doo doo doo doo doo doo doo
– That song that goes doo doot doot doo t doot
– The electronic kinda one
2. Previous Meetings Minutes
– Dan is unsure whether anyone actually read them, so asks Committee
– Karen says she scanned them to make sure she wasn’t doing cake, as did Matt. Therefore they didn’t read them
– Karen’s reading them now
– Committee remembers the jokes from yesterdays Christmas crackers
– They’re too terrible to put here so Dan kindly decides not to recount them to save boring the readers of the minutes
3. Treasurer’s Report
– Seb isn’t here yet
4. Quartet Report
– “Ksdk;vsdkjdsjnk”, Dan splutters
– Nothing to report
5. Actions Update
– No one present really had any actions so we might have to come back to it when Tristan and Seb are here cause they’re the only ones with actions
– Dan ponders why committee are discussing cars…
– Dan decides that there’s no point discussing the remaining agenda items cause they’ll take like 4 seconds so we might as well wait for Tristan
– Therefore he paints a picture of committee (work in progress)
6. Tour Coordinator
– Lauren asked Roxane Kamaroudis if she wants to be tour coordinator
– Dan realises we have to actually vote her in
– Not enough people are here to do an actual vote so Dan does one on facey-b
– What next? ‘She starts organising tour’ – Hannah L
– We should invite her to committee meetings next term and let her know what she’s actually got herself in for hahaha
– Karen decides to be really indie and abstains for the vote
ACTION: Tristan to tell Roxane what she has to do
7. Christmas concert review
– We coped well despite the last minute disruption to the programme
– To clarify, Pitch Fight pulled out like 20 mins before cause some members didn’t turn up
– Revs turned up really late, which was kind of stressful
– Iain says it was a good gig
– There was quite a lot of people (120!) Revs probably bring a fair amount of people into the concert
– We made like £394.71 minus refreshments costs
– There was a guy who came (sat right at the front) who saw HotTUBBS carolling at Royal York Crescent.
– Karen suggest we have flyers/business cards for people like him
– We could even have generic flyers with a space wherein we can write what our next gig is. We can print out stickers
– We discussed this ages ago for business cards but then didn’t come to a conclusion as to whether we could get society cards or group-specific cards.
– Dan ponders where Tristan might be, as apparently Dan is impatient for cake
– We could have flyers with all the groups on one side
– On the other side, half advertising the society and a space that’s blank where we can stick upcoming gigs stickers
– Tristan finally decides to show up but he brought homemade lemon drizzle cake so committee considers forgiving his lateness
– Alice puts her mitts all over it #disgusting – Dan Mailer 2015
– Dan is in awe of the warmth of the cake
– Seb would like to know how much to donate to the church. We’ll donate £75
ACTION: Karen to email the church telling them this and also talk to seb asking how we pay them. We may need an invoice
8. Times of committee meeting
– 12-2 on a Sunday is the only time on a Sunday that everyone is free. Literally the only time.
– Hopefully Roxane can make it too.
– OFFICIAL DECISION!!! Committee meetings are going to be at 12-2 on Sundays next term.
– Also committee decides that this is the last meeting of this term
9. Upcoming Events
9.1 Movie night
– It’s tonight!
– It should be done by 10.
– Hannah L and Dan are running it apparently haha
– If they have a DVD player then we can use the DVDs that Iain has
9.2 Blenheim House
– ‘I was an idiot’ – Karen
– It was supposed to be on Wednesday but Karen forgot
– Bless all the old people who were probably just sat there waiting
– They emailed on the 7th asking whether all was well
– Karen didn’t reply
– We don’t think it was ever confirmed by Karen to HotTUBBS as an official gig
– Karen needs to ring them and apologise
ACTION:
- Karen to do that
– We won’t have time to go see them before Christmas so we’re gonna have to offer a date for them after Christmas
10. AOB
10.1 Plymouth Uni A Cappella peeps
– They emailed us asking us when HXUK was
– We can tell them to keep watching the HXUK website and twitter for anything happening in 2017
ACTION:
- Tristan to email them back just telling them to keep an eye on this
10.2 Restructuring of the society
– We need to start discussing and sorting this
– Everyone t0 please go away over Christmas and come up with a list of things that they think need to be done or be discussed.
– We can then have ideas from everybody and come up with the best thing
– We may need a separate committee meeting to just talk about this
ACTION:
- Everyone to start thinking about this
ACTION:
- Hannah L to do a doodle poll to schedule this separate meeting
10.3 Society Run events and membership
– Some older members of TUBBS have not payed membership yet.
– They shouldn’t be able to come to our events without having payed membership
11. Date of next committee meeting
– Hannah L to do a doodle poll
– But probs the 24th Jan
12. Cake rota
– Iain