University of Bristol A Cappella Society Committee Meeting – Saturday 7th May at 2pm

Present:

  • Dan Mailer – President
  • Matthew Belsey – Treasurer
  • Tash Orchant – Gigs Co-ordinator
  • Helen Frawley – Publicity Co-ordinator
  • Justine Laurain – Musical Admin
  • Jess Kim – Social Secretary
  • Sam Butler – HotTUBBS Rep

In Attendance:

  • Lauren Garner-Jackson – Secretary

1. Apologies

– Joe Pickin – Vice-President

– Rafaella Barratt – Suspensions Rep

– Iain Hallam – Mixed Chorus Rep

– Karen Lillywhite – Upper Voices Rep

– Nathalie Perthuisot – Pitch Fight Rep

– Tristan Bradshaw – Lower Voices Rep

– Nicolas Audinet – Academy Rep

2. Previous Meetings Minutes

– Matthew hasn’t read them – surprise surprise!

3. Treasurer’s Report 

– A Bristol A Cappella invoice has been incorrectly charged to us from Mailboxes that really needs paying so Iain needs to get on that

– We need to pay for our invoice from them though which we received at the same time

– Dan apparently spent loads of money on the website, though it was approved at the last meeting so it’s all good

– Matthew has paid his debts to Lauren and Hannah L (Former Secretary Extraordinaire) 

– Website charges need covering each year so Matthew needs to find out how to ensure there’s always money where it needs to be

ACTION:

  • Matthew to talk to Union about recurring costs

4. Actions Update

– Ben neeeeeeeds to sort out TUBBS Tour Recordings

– Stuff is getting done! Wooooo 

ACTION:

  • Joe to archive 2016-04-30 List on Trello

5. Group Reps’ Report

5.1 HotTUBBS

– Nothing to report

5.2 Suspensions

– PF can’t do the Bristol SU Awards so Susps were going to do it but they’re missing a lot of their members that day

– TUBBS might be able to do it since they should have the repertoire ready and enough members to perform

ACTION:

  • Dan to ask Iain if TUBBS can perform

5.3 Pitch Fight

– They wanted to do a gig next Friday but many people couldn’t do last night’s rehearsal

– They’re probably not going to do a gig before the end of the year but they want to do a music video

– Tash distracted Lauren whilst she was trying to write the minutes and then got told off for not listening 

5.4 Academy

– Nothing to report

5.5 TUBBS

– No one wants to organise tour so at this stage it probably won’t happen unless Nick sorts Harmony College

6. Website

– Dan’s been majorly procrastinating by redoing the website and it’s now all shiny and new!

– There’s a fancy Facebook feed on the front page

– Lauren’s pleased that the Committee Meeting Minutes are now easier to access

– Dan bought a theme and had issues with it but then fixed it… cool story 

– Theme cost $59

– The domain had to be mapped from WordPress which cost $13

7. Alumni Foundation Grant

– Dan has put a request in for a grant for 16 wireless mics (well, a sound system which includes loads of different things but in particular the mics) 

– Cost of project is £8954.40 

– Dan has applied for £7020 

– He copied Out Of The Blue for our equipment needs 

– Karen’s Dad is still being a babe and might be able to help us S T R E T C H the budget with Sennheiser!

– We’ll find out the results of the application in the next month

– As a side note, the portable mirrors application has been submitted which is being waited on from the Societies Exec but should hopefully be dealt with by this summer

– They’ve become known as the PAF Mirrors for future reference

8. Committee T Shirts/ Merchandise 

– Committee t shirts are needed for freshers’ fair

ACTION:

  • Helen to look into t shirts

– Full elected committee members need them for now but not reps because they might change in September

– General merch will probably be sorted next Autumn

9. Upcoming Events

9.1 Ensembles Showcase

– The Union emailed Dan asking about estimated numbers for the event, and replied with 40/50 people, so the bar can be sorted by the staff

– We have AR2 Bar from 5pm, the bar will probably be opened at 7pm and we will probably start at 7:30pm

– We don’t have audio equipment but that’s normal for Showcases anyway

– As a side note, Committee considers getting a Society video camera

– Dan’s found a fancy one online for £700 which is HALF PRICE!!! OMG 

– It is decided that the budget is £150 stretching to £200

– Sam’s asking fancy questions about internal storage

– Dan’s getting excited doing camcorder research

ACTION:

  • Matthew to find out how much money we actually have as a Society

– Justine and Helen are in charge of sorting out recording the Showcase inevitably, though delegation can occur

– Tash wants a pink camcorder

ACTION:

  • Dan to look into camcorders

– Dan needs to mention the showcase in an email to members and Justine needs to start encouraging people to form groups since it’s not really that far away

9.2 Next Year’s Gigs

– The STA still needs to confirm dates for the Winston gigs

– Wednesday 14th December would be the first date for a joint concert next year

– It’s the day before Justine’s birthday! 

– Dan wants to do a Southwest Showcase in the Winston in Spring

– Committee is getting distracted by trying to come up with a hashtag to compete with #BONR

– #BOSWR LOL so catchy

– If we don’t get the STA dates we’d have to come up with an alternative – maybe in the Anson Rooms

10. Booking Requests

10.1 Test Email

– Dan sent a test email to committee when he was sorting the website

– We’ll tell him we’re too busy to perform

11. AOB

11.1 Joint Committee Social

– People are busyyyyyyyyyyyyy

– Dan is super busy and Committee was treated to a run down of his social calendar towards the end of term

– Jess is going to do a Doodle Poll to check availability

11.2 TUBBS MD Selections

– Dan is planning on doing them on Thursday afternoon

– Raf is the other MD on the panel, along with Aliak

– Decisions really need making on who is going to be on the selection panel

– HotTUBBS MD Auditions are tomorrow

ACTION:

  • Sam to tell Dan to tell HotTUBBS about MD auditions tomorrow

11.3 Publicity Photos

– If anyone has Society photos then add them to the Dropbox so Helen can put them on the website

11.4 Agenda

– Dan wants Lauren to bring back Celia’s method of agenda writing where the person who added the agenda item is written next to the agenda item – fun times

12. Dream Report 

12.1 Matthew

– It was a cappella related

– He knew 2 people and then there were also some women there

– He sat in bed with them all

12.2 Tash

– She received an MBE at Buckingham Palace! 

12.3 Jess

– She had an affair with a younger Will Smith

– He did not have a wedding ring on his finger so she assumed he was divorced as she didn’t want to be that person

– ‘It was a nice hotel room’ Jess Kim 2k16

12.4 Justine

– Her ex called her and said “I want to be a woman’

13. Cake Rota

– Matthew

14. A Cappella Song Rota 

– Jess