University of Bristol A Cappella Society Committee Meeting – Monday 5th June at 1pm

Present:

  • Matthew Belsey – President and Equality Officer
  • Eleanor Leaper – Gigs Co-ordinator
  • Natalie Egan – Social Secretary
  • Ella Horne – Musical Admin
  • Rhianna Roberts – Pitch Fight Rep

In Attendance:

  • Lauren Garner-Jackson – Vice-President and Mixed Chorus Rep

1. Apologies

– Lottie Regan – Publicity Co-ordinator and Suspensions Rep

– Cem Rifat – Treasurer and Academy Rep

– Beth Davies – Secretary

– Karen Lillywhite – Upper Voices Rep

– Scott Lechleiter – Brizzlebox Rep

– Sam Butler – HotTUBBS Rep

– Mike Blitz – Lower Voices Rep

2. Previous Meetings Minutes

ACTION:

  • Lauren put last week’s minutes up

3. Treasurer’s Report

– Cem has gone home

– ‘I’m sure we’re all fine for money’ – President 2k17

4. Actions Update

– Dan I know you’re reading this so please update the handover document <3

– Stuff needs happening, especially by Matthew

– El looked into going to Disneyland but it’s really expensive, there’s a minimum number who need to go and it’s a hassle

– She looked into which rides she’d go on lol

5. Group Reps’ Report

5.1. Suspensions

– They are doing the BBC show Pitch Battle! :O

– They’re in the trailer for like 2 seconds, but they’re singing over the top for about half the trailer which is cool

– They filmed a trailer for Gofundme for Fringe and I Can’t Make You Love Me music video yesterday

5.2. Pitch Fight

– They have a couple of rehearsals coming up for the Election Night performance in the Balloon Bar

– They have confirmed their new members which is exciting

5.3. Academy

– Committee reminds Academy to send a deputy rep

5.4. HotTUBBS

– They are recording some songs on Wednesday

– Committee reminds HotTUBBS to send a deputy rep

5.5. TUBBS

– Not much been going on

– UV and LV MDs sorted – Amir, Felix and Beth

5.6. Brizzlebox

– Committee reminds Brizzlebox to send a deputy rep

6. Fused Bills Partnership

– The Virgin Media partnership the Society did last year is not running anymore but one with Fused Bills is instead

– It combines all utility bills into one for ease

– There probably won’t be as big an interest but they pay more per sign up

– There’s no harm in doing it so Lauren is going to get it set up

ACTION:

  • Matthew email about families and Fused Bills and co-opted committee positions

7. GOLD BALLOOOOOOOON

– The Society has got the gold balloon for the Balloon Accreditation Scheme!!!!

– Well done team!

– The Society is going to get stickers and leaflets and be entered into draws for an entry in the welcome guide and £100, plus more that will be announced soon!

8. EGM

– Natalie is lying on the table… like, full on lying on the table…

– Absolutely everyone needs to be there if they are in Bristol on Friday

– If there aren’t enough people there it will all have to be brought back up in September which is inconvenient

– Group reps should make sure all members understand the motions and come along

– Proxies are not a good idea as the motions are complex and it’s good to hear peoples’ views at the time

9. Ensembles Showcase

– Lauren wants to rename it as ‘Piss Up In The Pegg’

– There aren’t that many groups performing yet but hopefully people will stand up and sing on the night

– Natalie is sorting pizza

10. Freshers Fair

– Lottie needs to do flyers, committee t shirts etc

ACTION:

  • Group reps to write short description for flyers and send to Lottie

– Auditions and rehearsals need including, which are in previous minutes somewhere, and up to date logos and photos

– Lottie will need to make a rota for committee to be on the stall

– Google Hangout will probably be the best idea for over summer to sort out more details

11. Action Plan For Next Year

– Big events include – Southwest Showcase (Illuminations, Semi-Toned, Aquapella, two Cardiff groups, Bluebelles at least interested, and any group in the Society can perform if they have at least one song ready, so MDs have to be ON IT over summer), freshers night at OMG, fortnightly socials at bar on Park Street, Hippodrome trips, poached egg and avocado brunches lol, acafamily socials, Take Me Out social (potential issues with sexuality for example though), taster session (Tues 26th Sep, get groups to perform), Christmas Winston Show, auditions (Wed 27th-Fri 29th, then HotTUBBS on Sun, then call backs the following week (in previous minutes)

ACTION:

  • Matthew finalise audition dates

– There should be a post on A Level results day, both as the Society and individual groups

12. Upcoming Events

12.1. Socials

  12.1.1 Boat partayyy

– It’s tonight!

– They’re going to have to wear something waterproof lol

  12.1.2 Theatre Trips

– Committee discusses musicals

– A questionable rendition of And I Am Telling You ensues

12.2. Ensembles showcase

13. Booking Requests

14. AOB

15. Cake Rota

– Lauren

16. A Cappella Song Rota

– Out Of The Blue’s Galway Girl (briefly) and Pentatonix with Dolly Parton’s Jolene