University of Bristol A Cappella Society Committee Meeting – Saturday 3rd February at 10am

Present:

  • Matthew Belsey – President and Equality Officer
  • Lauren Garner-Jackson – Vice-President and Bristones Rep
  • Cem Rifat – Treasurer and Academy Rep
  • Eleanor Leaper – Gigs Co-ordinator
  • Lottie Regan – Publicity Co-ordinator and Suspensions Rep
  • Ella Horne – Musical Admin and Top Note Rep
  • Olivia Witts – Equality Officer
  • Edward Walker – Academy Rep
  • James Dempsey – Brizzlebox Rep
  • Sam Butler – All Sharps Rep

In Attendance:

  • Beth Davies – Secretary

1. Apologies

– Robbie Armstrong – Web Master

– Rhianna Roberts – Pitch Fight Rep

– Natalie Egan – Social Secretary

– Mike Blitz – The Tone Rangers Rep

2. Previous Meetings Minutes

– El is not with us yet as the alcos**ts are preventing her leaving the house (her words)

– Matt deleted the trello app off his phone so he could download the spoons app yesterday, unbelievable

– In last week’s minutes Ella said that Top Note are singing Still Alive when she actually mean I Will Survive.. very different songs

3. Treasurer’s Report 

– ‘Long time no see’ – Cem

– All Sharps have £210 in their account

– Invoices for the ball are needed

– Pitch Fight made an invoice for the grant money and Cem ‘made it all purpley’ to make it look like it came from them

– He has handed it in but the SU need to know the £250 is for the grant and not to be taken from the society account

– Everyone has had to change their log in for the expenses app , however Lottie can’t remember her password and has just logged out

4. Actions Update

– Hash browns are 15 minutes away, ‘it’s a hard life’ – Matt

ACTION:

  • Cem tell the SU the Pitch Fight invoice is for the grant

– Committee want to put their performance of the Aladdin medley at the end of the Suspensions CD as a hidden bonus track

– Most of the BOSW videos are sadly not usable as the quality is not good enough

– Cem mourns the loss of BASW

– Dempsey has just arrived with ‘swagger’ – Lauren

– Ed and El have just arrived have stolen Matt’s spot on the floor whilst he’s fetching his huge bowl of hash browns

– They have now moved at his request

– 50 members tickets were meant to be sold for ball but it appears an exception was made and a 51st ticket has been sold to Angus

– ‘Are we done with Angus?’ – Matthew

5. Group Reps’ Report

5.1. Suspensions

– They were performing at the London A Cappella festival last week!

– The kids afterwards were asking for their autographs, cuuuute

– They’ve finished their ICCA set (it’s next weekend!)

– On Wednesday their local coach for Pitch Battle is coming to their rehearsal

5.2. Pitch Fight

– Everyone else other than Liv is in London filming today

– Their ICCA set is done yay

5.3. Academy

– They’ve got all the music down for their ICCA set but have one song to sort out choreo for, they’re not stressed at all

– Ed wanted to add a booking but they’ve all been taken for this week 🙁

– They could still find something when room bookings come out on Sunday

– They have a potential extra member but they’re not doing anything about that until after ICCAs

– There is gig on 17th Feb that they initially thought they could do but it turns out they have too many missing members

5.4. All Sharps

– All is going well

– They learnt a new song this week – Make you feel my love

5.5 Bristones

– Lots of people are interested in the solos in the Michael Jackson song

– How they will be decided on has not been said yet

– Lauren has finally distributed all of the merch woo

– El wants to get a watch for Suspensions

– Matt wants there to be a button so it can play all their songs

– Ed has suggested getting signet rings

– Suspensions are actually getting coats, sport coats

– Academy were thinking of either getting morph suits or condoms.. committee are not completely averse to this

5.6. Brizzlebox

– They had the beatbox workshop on Wednesday!

– Auditions are happening soon, James was thinking either on a Sunday or Wednesday

– The auditions should be posted in the beat box workshop event

ACTION:

  • Dempsey make auditions event on facebook

5.7 Top Note

– They had more people there this week!

5.8 Tone Rangers

– All is still going well

– Committee have discovered they have very split opinions on the bee movie

6. Wedding gig

– Both Suspensions and All Sharps want the gig

– Matt suggested sending a message to the wedding people to tell them what the groups are like so they can decide which they’d prefer

ACTION:

  • El reply to wedding people

7. STA mic hire

– The STA want to hire all of the society’s microphones for the week from 20th Feb

– Matt is unsure what they’re using them for

– It might be for an external show

– It’s probably for the vet panto

8. Rag Karaoke 

– ‘Ragaoke’ – definitely not a word

– The society are not hosting this time

– Cem wants to check membership before people sing to make sure it’s only a cappella people singing

ACTION:

  • Nat share Rag facebook event on members page

9. Full Society Concert

ACTION:

  • El go to SU to sort out Winston booking

– 21st April was decided but the Winston is taken that day

– It could be the Thursday of that week, 19th April

– Top Note and Tone Rangers wouldn’t have had a rehearsal by then

– The week after, Thursday 26th April is proposed instead

10. Balloon Accreditation Scheme

– Matt gives a rundown of all the tick boxes we need to complete to get GOLD (again)

– El is curled up on the floor as he does this

– Matt is going to the annual members meeting which is in a few weeks

– ‘It’s not a naked calendar if you’re covering your private parts’ – Cem, not understanding the point of the Rag naked calendar

– Academy have new outfits: Ed will be in dungarees, apparently they’re going for the spice girls look and they all have characters

– Ed is posh spice and Cem is Scary spice

11. STA pre-proposal get together

– The get together is for societies to discuss any big plans for using the Winston next year to go and talk to the union

– Committee discuss performing Defying Gravity and all of Bristones flying into the air

12. Music Department concert recordings

– Apparently the music department record concerts for free

– Committee discuss whether the society needs that

– It is only for performances in the Victoria rooms as it’s set up there

– It is very expensive to perform there as the society is not part of the music society, so it’s unlikely we can use it

13. Morning meetings

– Lottie really hates the morning meetings

– Committee agree Saturday mornings are difficult to do as people want lie-ins and everyone goes out on Fridays

– Committee meetings will go back to being done by doodle poll

– From now on the doodle polls will be made before the meetings so committee can fill them out during the meeting

– This means the next committee meeting will be decided in the current one and everyone has plenty of notice

14. Videos

ACTION:

  • Group reps tell Lottie what songs from the Christmas concert they want videos for

15. Upcoming Events

15.1. Ball

– Encourage people to get Ents tickets!

– The location of the afterparty is currently uknown

– MBrgos or Thekla are mentioned as possibilities

– MBargos has dripping walls so committee are not so keen

– Society could hire somewhere, Ed suggests Pryzm

ACTION:

  • Nat find an after party location

15.2 Scavenger Hunt

– This Tuesday at 7!!

– Dominoes in the Balloon Bar, the society has special permission to eat it in there

– Probably start the scavenger hunt at 8, meet at Lounge at 11, penalty for being late!

– Matt has been poking Lauren with his trident

16. Booking Requests

16.1 Post Grad Gala Dinner

– A group is wanted on Saturday 17th Feb

– It’ll be £200 for 15-20 minutes at the Union

– All Sharps will get back to El tomorrow

17. AOB

17.1 Membership

– Beth has named and shamed members of auditioned groups who haven’t paid membership yet

– Lottie is complaining about sitting next to Cem today, he turned off her laptop

– Committee is now filling in the doodle poll for next week

18. Cake Rota

– El

19. A Cappella Song Rota

– El chose Who’s that girl – The Nor’easters