University of Bristol A Cappella Society Committee Meeting – Saturday 3rd February at 10am
Present:
- Matthew Belsey – President and Equality Officer
- Lauren Garner-Jackson – Vice-President and Bristones Rep
- Cem Rifat – Treasurer and Academy Rep
- Eleanor Leaper – Gigs Co-ordinator
- Lottie Regan – Publicity Co-ordinator and Suspensions Rep
- Ella Horne – Musical Admin and Top Note Rep
- Olivia Witts – Equality Officer
- Edward Walker – Academy Rep
- James Dempsey – Brizzlebox Rep
- Sam Butler – All Sharps Rep
In Attendance:
- Beth Davies – Secretary
1. Apologies
– Robbie Armstrong – Web Master
– Rhianna Roberts – Pitch Fight Rep
– Natalie Egan – Social Secretary
– Mike Blitz – The Tone Rangers Rep
2. Previous Meetings Minutes
– El is not with us yet as the alcos**ts are preventing her leaving the house (her words)
– Matt deleted the trello app off his phone so he could download the spoons app yesterday, unbelievable
– In last week’s minutes Ella said that Top Note are singing Still Alive when she actually mean I Will Survive.. very different songs
3. Treasurer’s Report 
– ‘Long time no see’ – Cem
– All Sharps have £210 in their account
– Invoices for the ball are needed
– Pitch Fight made an invoice for the grant money and Cem ‘made it all purpley’ to make it look like it came from them
– He has handed it in but the SU need to know the £250 is for the grant and not to be taken from the society account
– Everyone has had to change their log in for the expenses app , however Lottie can’t remember her password and has just logged out
4. Actions Update
– Hash browns are 15 minutes away, ‘it’s a hard life’ – Matt
ACTION:
- Cem tell the SU the Pitch Fight invoice is for the grant
– Committee want to put their performance of the Aladdin medley at the end of the Suspensions CD as a hidden bonus track
– Most of the BOSW videos are sadly not usable as the quality is not good enough
– Cem mourns the loss of BASW
– Dempsey has just arrived with ‘swagger’ – Lauren
– Ed and El have just arrived have stolen Matt’s spot on the floor whilst he’s fetching his huge bowl of hash browns
– They have now moved at his request
– 50 members tickets were meant to be sold for ball but it appears an exception was made and a 51st ticket has been sold to Angus
– ‘Are we done with Angus?’ – Matthew
5. Group Reps’ Report
5.1. Suspensions
– They were performing at the London A Cappella festival last week!
– The kids afterwards were asking for their autographs, cuuuute
– They’ve finished their ICCA set (it’s next weekend!)
– On Wednesday their local coach for Pitch Battle is coming to their rehearsal
5.2. Pitch Fight
– Everyone else other than Liv is in London filming today
– Their ICCA set is done yay
5.3. Academy
– They’ve got all the music down for their ICCA set but have one song to sort out choreo for, they’re not stressed at all
– Ed wanted to add a booking but they’ve all been taken for this week 🙁
– They could still find something when room bookings come out on Sunday
– They have a potential extra member but they’re not doing anything about that until after ICCAs
– There is gig on 17th Feb that they initially thought they could do but it turns out they have too many missing members
5.4. All Sharps
– All is going well
– They learnt a new song this week – Make you feel my love
5.5 Bristones
– Lots of people are interested in the solos in the Michael Jackson song
– How they will be decided on has not been said yet
– Lauren has finally distributed all of the merch woo
– El wants to get a watch for Suspensions
– Matt wants there to be a button so it can play all their songs
– Ed has suggested getting signet rings
– Suspensions are actually getting coats, sport coats
– Academy were thinking of either getting morph suits or condoms.. committee are not completely averse to this
5.6. Brizzlebox
– They had the beatbox workshop on Wednesday!
– Auditions are happening soon, James was thinking either on a Sunday or Wednesday
– The auditions should be posted in the beat box workshop event
ACTION:
- Dempsey make auditions event on facebook
5.7 Top Note
– They had more people there this week!
5.8 Tone Rangers
– All is still going well
– Committee have discovered they have very split opinions on the bee movie
6. Wedding gig
– Both Suspensions and All Sharps want the gig
– Matt suggested sending a message to the wedding people to tell them what the groups are like so they can decide which they’d prefer
ACTION:
- El reply to wedding people
7. STA mic hire
– The STA want to hire all of the society’s microphones for the week from 20th Feb
– Matt is unsure what they’re using them for
– It might be for an external show
– It’s probably for the vet panto
8. Rag Karaoke 
– ‘Ragaoke’ – definitely not a word
– The society are not hosting this time
– Cem wants to check membership before people sing to make sure it’s only a cappella people singing
ACTION:
- Nat share Rag facebook event on members page
9. Full Society Concert
ACTION:
- El go to SU to sort out Winston booking
– 21st April was decided but the Winston is taken that day
– It could be the Thursday of that week, 19th April
– Top Note and Tone Rangers wouldn’t have had a rehearsal by then
– The week after, Thursday 26th April is proposed instead
10. Balloon Accreditation Scheme
– Matt gives a rundown of all the tick boxes we need to complete to get GOLD (again)
– El is curled up on the floor as he does this
– Matt is going to the annual members meeting which is in a few weeks
– ‘It’s not a naked calendar if you’re covering your private parts’ – Cem, not understanding the point of the Rag naked calendar
– Academy have new outfits: Ed will be in dungarees, apparently they’re going for the spice girls look and they all have characters
– Ed is posh spice and Cem is Scary spice
11. STA pre-proposal get together
– The get together is for societies to discuss any big plans for using the Winston next year to go and talk to the union
– Committee discuss performing Defying Gravity and all of Bristones flying into the air
12. Music Department concert recordings
– Apparently the music department record concerts for free
– Committee discuss whether the society needs that
– It is only for performances in the Victoria rooms as it’s set up there
– It is very expensive to perform there as the society is not part of the music society, so it’s unlikely we can use it
13. Morning meetings
– Lottie really hates the morning meetings
– Committee agree Saturday mornings are difficult to do as people want lie-ins and everyone goes out on Fridays
– Committee meetings will go back to being done by doodle poll
– From now on the doodle polls will be made before the meetings so committee can fill them out during the meeting
– This means the next committee meeting will be decided in the current one and everyone has plenty of notice
14. Videos
ACTION:
- Group reps tell Lottie what songs from the Christmas concert they want videos for
15. Upcoming Events
15.1. Ball
– Encourage people to get Ents tickets!
– The location of the afterparty is currently uknown
– MBrgos or Thekla are mentioned as possibilities
– MBargos has dripping walls so committee are not so keen
– Society could hire somewhere, Ed suggests Pryzm
ACTION:
- Nat find an after party location
15.2 Scavenger Hunt
– This Tuesday at 7!!
– Dominoes in the Balloon Bar, the society has special permission to eat it in there
– Probably start the scavenger hunt at 8, meet at Lounge at 11, penalty for being late!
– Matt has been poking Lauren with his trident
16. Booking Requests
16.1 Post Grad Gala Dinner
– A group is wanted on Saturday 17th Feb
– It’ll be £200 for 15-20 minutes at the Union
– All Sharps will get back to El tomorrow
17. AOB
17.1 Membership
– Beth has named and shamed members of auditioned groups who haven’t paid membership yet
– Lottie is complaining about sitting next to Cem today, he turned off her laptop
– Committee is now filling in the doodle poll for next week
18. Cake Rota
– El
19. A Cappella Song Rota
– El chose Who’s that girl – The Nor’easters